Portsmouth Ohio

Where Southern Hospitality Begins

Administrative Assistant

Duties of the Administrative Assistant to the City Manager

 

Renee Matiz

Renee Matiz

Contact

Renee Matiz
Administrative Assistant to the City Manager
Email - [email protected]

728 Second Street
Portsmouth, OH  45662

Ph: (740) 354-8807

Hours
Monday - Friday
8:00 am - 4:30 pm

Administrative Assistant to the City Manager

  • Provides administrative support to the City Manager by ensuring schedules, records control and office services, assisting the City Manager in the daily operational duties of the City.
  • Prepares documents and legal notices for all formal bids for departmental purchases.
  • Types correspondence and files information which is often confidential in nature.
  • Prepares memorandum, reports and maintains records for governmental reports.
  • Prepares purchase orders and maintains accurate records of appropriation expenditures for Executive Office; orders supplies for office and storeroom.
  • Responds to telephone callers using knowledge of City policies and procedures. 
  • Maintain effective communications and act as public relations liaison with several governmental agencies, community organizations, media outlets, and the general public
  • Draft correspondence to a diverse constituency
  • Develop directives for City administrators, elected officials, and other organizational entities
  • Implement and administer employee safety programming and monitor adherence to OSHA policies and procedures
  • Make scheduled public appearances to represent City interests
  • Assisting Department Directors with all personnel issues
  • Overseeing compliance with federal, state and local employment regulations
  • Implementing training and development programs
  • Implementing City personnel policies and procedures
  • Assists City Manager with negotiating bargaining unit contracts